UgodiaUGC Manager

User guide

How to do everything in Ugodia, step by step. Tap a topic and follow the steps.

Ugodia in one minute

  1. 1You connect your Gmail. Ugodia reads your brand emails and never stores personal ones.
  2. 2For each offer it pulls out the fee, deliverables, payment terms and usage rights, compares them with your rates and adds a suggestion label.
  3. 3With one tap it writes a reply draft. You read it, edit it and press "Send from Gmail". Nothing goes out unless you press send.
  4. 4When a deal is agreed, a campaign card opens: delivery, brand approval, invoice, payment and usage-rights tracking all happen there.

Getting started

How do I connect my Gmail?

So Ugodia can read your brand emails and send replies from your own Gmail.

Steps

  1. 1Go to Settings → Gmail connection and press "Connect Gmail".
  2. 2Read the AI permission window and press "I agree".
  3. 3Choose your Google account.
  4. 4If you see "Google hasn't verified this app", press "Advanced", then "Go to ugodia.com". The app is in Google verification; it only reads your email and sends with your approval — it can't delete or change anything.
  5. 5Leave all boxes ticked on the permission screen (read and send) and press "Continue".
  6. 6Back in the app you should see "Connected:" with your Gmail address.

Tips

  • New emails are checked automatically. If you don't want to wait, press "Sync now" on the Gmail connection page.
  • If you didn't allow sending, you can copy drafts and send them yourself; you can allow it later on the same page.
How do I set my rates?

Ugodia compares offers with your rates and writes counter-offers with them.

Steps

  1. 1Go to Settings → Prices and rules.
  2. 2For each content type enter the "List price (you ask)" and the "Floor (private minimum)". The list price is what you tell brands; the floor is the lowest you'd accept and is never shown to brands.
  3. 3Enter your paid ads / whitelisting fee (per video, per 30 days). If you're not sure, leave it empty and you'll be asked each time.
  4. 4Enter the longest payment terms you accept without review (e.g. Net 30).
  5. 5Fill in gifted offers, dream brands and the categories you never reply to.
  6. 6Press "Save rules".
  7. 7To re-check emails you already have with the new rules, press "Apply rules to existing emails" (free).
How do I add Ugodia to my phone and turn on notifications?

Open Ugodia like an app and get notified about new offers, late payments and more.

Steps

  1. 1On iPhone, open app.ugodia.com in Safari, tap Share, then "Add to Home Screen".
  2. 2Open Ugodia from the icon on your home screen and log in.
  3. 3Go to Settings → Account → Notifications, press "Turn on for this device" and allow it.
  4. 4Press "Send a test notification" to check it works.

Tips

  • On iPhone, notifications only work in the app added to your home screen, not in a Safari tab.
  • Even without notifications, you get a short summary email every Monday. Turn it off in Settings → Account → Weekly summary email.

Every day

How do I read my inbox?

Only brand emails are here, each with Ugodia's summary, the offer's numbers and a suggestion label.

Steps

  1. 1Open Inbox. The "Offers" tab shows only offers; "Info" shows informational emails.
  2. 2The colored label on a card tells you what to do; see "What do the labels mean?" below.
  3. 3Tap an email for details: the summary, the reasons and the details pulled from the email (fee, deliverables, usage rights…).
  4. 4When you're done, press "Archive". Archived by mistake? Press "Undo".
How do I reply to a brand?

Ugodia writes a draft with your rates and rules; you check it and send it.

Steps

  1. 1Tap the email in your inbox. Press the draft button (e.g. "Counter offer"). For another kind of reply, open "Another reply".
  2. 2The draft is ready in 15–40 seconds.
  3. 3To change something, edit the text and save; the draft is checked again automatically.
  4. 4When you see "✓ Ready to send" at the bottom, press "Send from Gmail", then "Yes, send".

Tips

  • If you see a warning (e.g. about an amount): press "This is correct" if it's right, or "Edit" to change it.
  • Highlighted [ADD: …] parts are details only you can fill in; tap the text to fill them in or remove them.
  • No permission to send from Gmail? Press "Copy to clipboard", send it yourself, then ⋯ → "I sent it another way".
  • Numbers and links in drafts come only from your rates, your media kit and the brand's email; Ugodia never makes them up.
What is a campaign card and how do I move it forward?

Every deal is a card. Everything from agreement to payment (emails, delivery, contract, invoice, payment) lives on it.

Steps

  1. 1When a paid, gifted or affiliate offer arrives, the card opens automatically. If not, press "Create campaign" on the email page.
  2. 2The "Next step" box at the top tells you what to do now.
  3. 3When you finish a step, choose the new step in "Move card to" and press "Move" (e.g. "Product received").
  4. 4Emails from the brand (approval, payment notice…) often move the card for you.

After the deal

How do I deliver content to the brand?

Upload photos to the campaign card and send the brand one link. They approve or request changes without logging in.

Steps

  1. 1On the campaign card, go to "Delivery & approval" and press "Upload photos".
  2. 2Choose your photos. When you see the thumbnails, press "Send to brand".
  3. 3Press "Draft the email in Gmail": the email and link are ready. Or press "Copy link" and send it any way you like.
  4. 4If the brand approves, the card shows "Approved", the payment term starts and you get a notification.
  5. 5If the brand requests changes, their note shows on the card. Upload the new photos and press "Send to brand" again.

Tips

  • For security, the link is shown only when you send. If you lose it, press "Create a new link"; the old one stops working.
  • Photos only for now (JPG, PNG, WEBP). Video support is coming soon.
How do I track my payment?

The agreed amount, payments received and the due date in one place. If it's late, Ugodia warns you and drafts a reminder.

Steps

  1. 1On the campaign card, open the payment section. If tracking hasn't started, press "Start tracking payment".
  2. 2If the amount or terms are wrong, press "Edit amount and terms".
  3. 3When you send the invoice, press "I sent the invoice"; the due date is calculated from it.
  4. 4When money arrives, enter the amount and press "Payment received". When it's paid in full, the card becomes "Paid".
  5. 5See all your payments on the Payments page; late ones are at the top.
How do I create an invoice?

An English PDF invoice is prepared from the offer and payment details.

Steps

  1. 1Once: in Settings → Invoice details, enter your name, address and payment instructions (e.g. your PayPal address).
  2. 2On the campaign card, open Invoice, check the lines and press "Create invoice".
  3. 3Download the PDF or send it to the brand from Gmail.
How do I get a contract checked?

Ugodia compares the contract with the brand's offer and shows terms that differ or are risky.

Steps

  1. 1On the campaign card, press "Upload contract (PDF)" and choose the file.
  2. 2In about a minute you get a comparison table: same, different, added in the contract or missing.
  3. 3Always read the risky clauses (perpetual usage, unlimited revisions…). Use the change-request draft to ask for changes.

Tips

  • This isn't legal advice; for important contracts, ask a lawyer.
How do I track when usage rights end?

Ugodia tracks how long the brand can use your content and reminds you 30, 14 and 7 days before it ends.

Steps

  1. 1When the content is approved or published, the usage-rights record opens automatically (if the offer states a duration).
  2. 2Check the dates in the usage rights section of the campaign card and fix them if needed.
  3. 3When the end is near, press "Draft renewal offer"; the price comes from your usage fee.

More deals

How do I pitch brands?

From brand addresses shared in creator groups, short intro emails are written from your media kit.

Steps

  1. 1Open Pitch from the menu.
  2. 2Paste the message or list containing the addresses and press "Find addresses".
  3. 3Check the brand name for each address and untick the ones you don't want.
  4. 4Press "Write … pitch email(s)". The emails are ready in the list.
  5. 5Read each one and press "Send from Gmail" (or open it in Gmail, send it yourself and press "I sent it").

Tips

  • Send at most 20 pitches a day so you don't land in spam.
  • When a brand replies, the status becomes "Replied"; if not, a follow-up is suggested.
How do I create my media kit?

A one-page introduction you can send to brands, with your own link like ugodia.com/kit/yourname.

Steps

  1. 1Go to Settings → Media kit.
  2. 2Add your photo, your name and your niches.
  3. 3Write about yourself in "Tell us about yourself" and press "Write my bio" for a polished English bio.
  4. 4Add your platforms, follower counts, sample content and contact email.
  5. 5Tick "Publish — anyone with the link can see it" and press "Save". Your link is ready.

Tips

  • You can show your list prices if you want; your floor price is never shown.
How do I see offers I missed?

Scans your Gmail for the last months and shows brand offers that went unanswered, with estimated value.

Steps

  1. 1Tap "See opportunities you missed in the past" at the top of your inbox, or "See what you missed" on the setup card on Home.
  2. 2Choose a period (e.g. last 90 days) and press "Check".
  3. 3See how many emails will be read and press "Start scan". It takes a few minutes; you can leave the page.
  4. 4The report shows unanswered offers, low offers and requested usage fees; tap any of them to open it in Gmail.

What do the labels mean?

Good offer ✓
The offer fits your rates and rules. You can draft an acceptance.
Counter-offer
The offer is below your rates. Ugodia writes a counter-offer at your list prices.
Missing info
Details are missing to decide (fee, number of pieces…). A draft asking for them is written.
Check this
Something needs your eyes (e.g. raw footage requested, long payment terms, usage fee needed). The reason is shown in the email.
FYI
No decision needed (informational email, network invite, approval, payment notice, commission-only offer).
Not a fit
By your rules this collaboration isn't for you (e.g. gifted). A polite decline can be drafted.
Don't reply
A category you never reply to (e.g. gambling, crypto).
Warning: suspicious
Signs of a scam. Don't send money, bank details or passwords.

Still stuck?

Write to us with the "Help" button in the app; we'll see which page you were on. Or email support@ugodia.com.

Frequently asked questions →